Position: Administration & Facilities – Manager
Department: Administration & Facilities
Report to: Chief Finance Officer
Location: Hyderabad
Employment Type: Full Time
Grade: Manager ([12 to 15] Years Experience)
Role Overview
The Administration & Facilities – Manager role is an exciting opportunity to lead end-to-end administration of a GMP-compliant pharmaceutical manufacturing site – housekeeping, pest control and gardening, statutory compliance and government liaison, transportation, canteen, linen and laundry, travel desk, hospitality and CSR. The ideal candidate combines strong vendor and people management with sound knowledge of SOPs, documentation and statutory licensing.
A Challenging Task
- Lead housekeeping operations – allocate and train contract staff per SOP, monitor attendance and bills, maintain cleaning logbooks, daily disinfectant preparation and housekeeping stock.
- Monitor fumigation and pest control activities as per schedule / SOP and maintain related records.
- Prepare and implement Administration SOPs – Housekeeping, Scrap, Pest Control, Linen, Transportation, Canteen and Security.
- Liaise with State / Central Government departments and development authorities to obtain sanctions, permissions, licences and certifications.
- Manage renewals of Factories, HSD, LDO and Explosives licences; coordinate building approvals (IALA-APIIC, HMDA, Municipal, Gram Panchayat) and property tax.
- Ensure vendor compliance, including payments as per labour law.
- Initiate deviations, change controls and SOP / logbook revisions per GMP; ensure CAPAs from audit observations are investigated and closed.
- Manage staff bus and pool vehicles – shift-wise transport, routes, trip sheets, checklists, emergency plans, and auditor / visitor transport.
- Oversee canteen operations for hygienic food, stationery stock, and linen and laundry, including uniform and GMP-area shoe issue.
- Run the travel desk (domestic / international travel, visas, hotels), executive scheduling, corporate events and guest hospitality.
- Coordinate CSR initiatives with the CSR Committee and report completion to management.
We Are Looking For
- Degree in Management, Administration or related discipline with relevant facilities and administration experience.
- Strong knowledge of factory statutes, labour law and licensing requirements.
- Proven ability to build relationships with, and obtain approvals from, government bodies.
- Familiarity with GMP – SOPs, deviations, change control and CAPA.
- Ability to manage a contract workforce and multiple vendors.
- Excellent communication and coordination skills, with a calm approach to emergencies.
A Convincing Background
- 12 to 15 years of experience in administration / facilities management, preferably in pharmaceutical or regulated manufacturing.
- Hands-on experience in housekeeping, pest control, fumigation, transport, canteen and laundry management.
- Experience handling statutory licence renewals, building approvals and government liaison.
- Experience preparing SOPs and supporting audits, deviations and CAPAs.
- Experience running a travel desk and organising corporate events.
Which mindset will you meet at Tiefenbacher
- We strive towards developing curious team members from all over the world who love to challenge the status quo, take on responsibility, enjoy collaborating and have an affinity and passion for health care. At all Tiefenbacher Group companies, you will meet a fast-paced work environment where everybody is welcome to suggest new ideas and take ownership of their realization. On a daily basis, we are working towards a culture characterized by curiosity, high energy levels and openness to mutual feedback. We also value a good sense of humor and optimism, especially during hectic times.
Our Leadership Philosophy
We are open to prospective team member hoping to gain initial leadership experience. We highly value people skills and empathy. It is particularly important to us that you support employees in their personal and professional development. An open communication style and a balance between promoting team performance and individual development are key aspects of this role. We are looking for a leader who likes to embrace and support new approaches and initiatives and is willing to take thoughtful risks. A strong interest in your own development is also desirable. You will receive support in developing your leadership skills from the reporting manager as well as the entire leadership team and management of the company. This support will give you the opportunity to continuously grow and develop within a dynamic leadership team.
Why join us
- Joining Tiefenbacher Laboratories means becoming part of a global mission to make high-quality, affordable medicines accessible to all. At our Hyderabad facility, you will work alongside passionate professionals in a collaborative, innovation driven environment where your ideas and contributions truly matter. We offer structured career development, international exposure, and a culture that values integrity, diversity, and scientific excellence.
Our commitment to sustainability, ethical practices, and employee well-being ensures a workplace that’s not only rewarding but also meaningful. Be part of a team that’s shaping the future of healthcare locally and globally.
